Last updated: May 2026. This statement is intended for use with Greenwich on Chevron body corporate forms, applications, registers, notices and related correspondence.
1. Who this statement applies to
This privacy statement applies to personal information provided to, or collected by, the Body Corporate for Greenwich on Chevron, its committee, building management, body corporate manager and authorised representatives in connection with body corporate functions.
2. Why information is collected
Personal information is collected for purposes reasonably connected with the administration, management and operation of the scheme, including:
assessing and administering applications, requests and approvals;
maintaining body corporate records, registers and correspondence;
communicating with owners, occupiers, tenants, agents, contractors and other relevant parties;
managing building access, security, maintenance, repairs, compliance and safety matters;
administering by-laws, committee decisions, meeting processes and body corporate obligations;
responding to disputes, complaints, insurance matters, legal issues or regulatory enquiries.
3. Types of information that may be collected
The information collected will depend on the form, application or request. It may include names, lot or unit numbers, contact details, ownership or tenancy details, vehicle information, pet information, access requirements, photographs, plans, drawings, contractor details, supporting documents, correspondence and other information relevant to the matter being considered.
4. How information may be used
Information may be used to assess applications, verify details, communicate about a request, record decisions, manage ongoing compliance, maintain scheme records and perform functions under the Body Corporate and Community Management Act 1997 (Qld), applicable regulation modules, the scheme by-laws and related body corporate processes.
5. Disclosure of information
Information may be disclosed where reasonably necessary to committee members, the body corporate manager, building management, contractors, service providers, professional advisers, insurers, legal representatives, government or regulatory bodies, dispute resolution bodies, or other persons where required or permitted by law.
Information submitted to the body corporate may become part of the body corporate records. Body corporate records may be accessible to persons entitled to inspect or obtain records under applicable legislation.
6. Supporting documents
Plans, drawings, specifications, photographs, contractor details, certificates, approvals and other documents submitted with applications may be retained as part of the body corporate records for ongoing building management, compliance, maintenance, insurance and record-keeping purposes.
7. Online forms and third-party platforms
Where online forms, email, cloud storage, document management systems or other third-party platforms are used, information may be processed or stored within those systems. Reasonable steps will be taken to use appropriate systems and limit access to persons who require the information for body corporate purposes.
8. Security and retention
Reasonable steps will be taken to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure. Information may be retained for as long as reasonably necessary for body corporate administration, legal, compliance, insurance, dispute resolution, maintenance or record-keeping purposes.
9. Access and correction
A person may request access to, or correction of, personal information held about them. Access to body corporate records is subject to the requirements and limitations of applicable body corporate legislation and any relevant privacy, legal privilege, confidentiality or record-keeping considerations.
10. Consent
By submitting a form, application, request, supporting document or correspondence to the body corporate, you acknowledge that the information may be collected, used, stored and disclosed as described in this statement.
PurposeBody corporate administration, applications, compliance, maintenance and communication.
AccessLimited to authorised people where reasonably necessary or legally permitted.
RecordsSubmitted information may become part of body corporate records.
11. Contact
Questions about this privacy statement or body corporate records should be directed to the committee or the appointed body corporate manager through the usual Greenwich on Chevron contact channels.
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This statement is general information and should not be taken as legal advice. The body corporate may update this statement from time to time to reflect changes to processes, systems, legislation or operational requirements.